Converting information into savings requires that an organization capture the total cost of ownership (TCO) for its fleet operation using fully burden rates for internal labor, parts management, commercial services, and fuel services. These rates are then loaded into a fleet information system that calculates the cost of products and services on a per unit basis, which can then be analyzed for opportunities to control costs without impacting service levels. This presentation illustrates the steps required to begin implementing information measures and benchmarks that can be utilized to covert information into dollars.

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Acquiring and Using a Fleet Management Information System to Manage Your Fleet

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Selecting and acquiring a fleet management information system is a process that requires a lengthy process of evaluation, due diligence of the software company and its products, development of a functional matrix and RFP, and hosting scripted demonstrations. It is also a process that can confuse and overwhelm most fleet managers. However, when these steps are followed properly an organization can procure a state-of-the-art fleet system that best fits their operation; but selecting and purchasing a system is only beginning. Once a fleet information system is installed, a new set of challenges related to its use become the focus. This presentation discusses these issues and the benefits of selecting and using a modern fleet solution.

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Now that you have a fleet management system, what should you do with it?

information systems; technology

Many fleet operations have implemented sophisticated vehicle management software with limited success getting beyond using it as a work order and parts management system. This presentation explores several areas in which organizations can continue to leverage their fleet software to increase its value.

3/2007

1,726 KB

Fleet managers have struggled for years to get the information they need and to determine how to use the information effectively. Odometer readings, for example, are important for preventive maintenance management and vehicle utilization monitoring. But getting accurate and timely updates can be frustrating, because drivers often input incorrect numbers when they refuel. Vehicle tracking technologies, such as GPS and perimeter tag logging, have the ability to capture the information (e.g. current odometer reading) needed by fleet managers to quantitatively make decisions, but the cost is typically prohibitive. However, as fleet manager can leverage the political support of his / her customer base in order to make the investment possible. This article discusses how a fleet manager can justify the cost of tracking technology by creating the right partnerships.

The implementation of any enterprise management information system is a complex task that requires planning, experience and sufficient resources in order to successfully avoid project issues. This presentation address some of the key points on avoiding pitfalls that can hamper an effective implementation.

Which emerging fleet and vehicle technologies should fleet managers be tracking on their radar screen? As GPS and AVL technologies begin to mature (and come down in cost) and new vehicle solutions begin to emerge, which ones add enough value to implement.

There is little point on implementing and operating a state-of-the-art fleet information system atop a finely tuned servers and network hardware if the information it generates and the decisions based on that information are flawed. This article discusses the proven techniques for gathering reliable data to mine for management information.

cost control; technology

The marketplace abounds with GPS-based remote vehicle tracking and monitoring systems. Do the benefits to your fleet operation of such a system justify the cost?

Getting the most decision making power out of an information system is predicated on establishing a coding system that works. This article provides an in-depth discovery of why data codification provides referential integrity and is an essential part of creating reliable management reports.

Measures to protect the data in your fleet information system against viruses and other malicious attacks, equipment failure, and natural and un-natural disasters are some of the most important activities for ensuring data integrity. This article discusses several methods that can be implemented in a multi-layered strategy to mitigate your risk for down time or even worse, permanent data loss.

Understanding the resources required by a fleet management information system, such as database platform, hard disk storage, and network architecture are critical details that are core elements for having a reliable and responsive platform. This article discusses the technical differences between the platform options and architecture available in modern fleet systems.

Understanding how the data elements in a fleet information system relate to your vehicle and equipment management operation can make using the software easier and more productive. This articles discusses

Nearly every function of fleet vehicle management requires a decision dependent upon accurate odometer reporting. Moreover, major fleet tasks, including vehicle replacement planning, proper vehicle maintenance and repair intervals, and efficiently analyzing data all require accurate mileage. This article discusses proven techniques for capturing accurate meter readings in order to operate an efficient maintenance operation and make reliable management decisions.

Technology has enabled many fleet management organizations to make objective and quantitative decisions based on information. Moreover, various emerging technologies will extend the amount of data available to fleet managers and other decision makers. This article discusses several promising solutions that are expected to make a significant impact on how fleets are operated and managed.

Does your fleet management organization have a plan to implement the right fleet information technology? Utilization of a business plan to map out current and future technologies that provide the greatest value is critical to achieving cost-effective use of emerging solutions. This article discusses important considerations when developing a plan for your fleet operation's technical needs.